top of page

AWS

5a3f232bbaa855d45c6e3c3cef895816-1.png

Legal

Grand Challenge Team Confidentiality Disclosure Tracker

Positive Impact

Established awareness to maintain confidentiality which reduced 80% of inadvertent disclosures.

​

Alleviated manual input and approval process burden on legal professionals and clients.

​

Adopted by many other teams across Amazon.

Role

User Experience Designer

User Interface Designer

Product Designer

Product Manager

Tools

SharePoint 

Pen & Paper

Whiteboard

The Problem

Lack of confidentiality awareness resulting in press leaks due to inadvertent disclosures.

​

Team members are unaware how much information they can share about a confidential project, and unsure how much information non-member knows about a confidential project.

Picture1.png
Picture2.png

The Challenge

Design a way for the legal team to track every single individual disclosed on confidential projects in order to (1) control the flow of information, (2) educate employees how much information can be shared, and  (3) establish confidentiality awareness.

Create a proposed solution within 3 weeks.

Proposed Solution

Product Goal

Product Goal

Track every single individual disclosed on any Grand Challenge Team Project, both internally (Amazon) and externally (non-Amazon).

​

Establish a culture of confidentiality through the approval process by controlling how much information members can share, and by educating them on how to handle confidential information.

​

  • Providing control for project leads

  • Establish accountability for each team member

3 Main Functions

One stop viewing: easily find out if someone is already disclosed on a specific project and how much information they know before discussing confidential information with them.

​

Systematic submission & approval of new disclosures: request to disclose additional people on a confidential project prior to meeting with them. 

​

Ensure disclosees understand the importance of keeping Amazon GC projects confidential: once disclosure request is approved, the disclosee will receive an email highlighting their confidentiality obligation, which then must be acknowledged.

My Duties & Responsibilities

Ideation: Responsible for coming up with a solution to track individuals disclosed on all confidential projects while establishing control for Project Leads.

​

UI/UX: Designed the end-to-end user experience

​

Testing: Conducted usability testing and gathered feedback for improvement

​

Stakeholder Management: Worked closely with Legal, PR, & HR to develop content.

​

Collaboration: Worked closely with engineers and managers to develop site

Designing the Mechanics/User Flow

USE CASE#1

process flow1.png

USE CASE#2

process flow2.png

Designing the Form & Automated Disclosure Correspondence (NDAs)

newitem.PNG

Form V1

Form V2

form.png
approval.png

Searching for Names to Identify Whether They have Disclosure Approval (V1)

tool list.png

The Landing Page in SharePoint

GC tracker.png
  • Instagram
  • LinkedIn
GET IN TOUCH
CHERLY FERNANDEZ |
UI/UX DESIGNER
Get in touch for design opportunities or to simply connect and chat.
bottom of page